Administrative Assistant/Receptionist

Administrative Assistant/Receptionist, Temporary, £11.92 per hour

Your new company
Hays is working with a reputable further education organisation who are looking for a temporary Administrative Assistant/Receptionist to provide a comprehensive reception and administrative support.
Your new role

Provide an efficient reception service and/or receive and respond to routine enquiries from/to customers/visitors (email/telephone/face-to-face), escalating requests as appropriate.

Reproduce letters/documents/presentations typically using standard formats or templates.

Carry out record keeping, filing, photocopying and data entry to ensure accurate records are maintained.

Run automated or routine reports to support established information requirements

Interrogate relevant databases to produce management information as required

Check information/figures against source data and report any anomalies

Enter data onto existing databases and/or spreadsheets.

Provide administrative support to contribute to the smooth operation of Programme, Placement and International activities (e.g. mail shots, event/conference registrations)

Assist with the organisation of internal or external meetings/events/conferences through booking meeting rooms and processing catering requests and collating information or materials.

Prioritise allocated tasks within daily routine to ensure work is completed to time and appropriate standard.

Follow established ordering procedures to ensure adequate supplies/resources (e.g. stationery) are available (within pre-determined limits) to meet work requirements.

Processing forms and documentation following set procedures (e.g. invoices).

Co-operate with other colleagues in the team, as directed, to contribute to the achievement of work objectives.

To work flexibly, providing administrative support to other departments if required.

What you'll need to succeed

2 years of experience within a busy office environment

Excellent communication skills, with the ability to handle routine enquiries efficiently via email, telephone, or face-to-face and escalate requests when necessary.

Familiarity with standard office software to reproduce documents, presentations, and manage data entry, including Microsoft Office

Organisational skills, capable of record keeping, filing, photocopying, and maintaining accurate records.

Attention to detail and accuracy, able to report any discrepancies.

Experience with entering data into databases and spreadsheets.

Experience in assisting in organising meetings/events/conferences, including booking rooms and processing catering requests.

Time management and can prioritise tasks to ensure work is completed on time and to the required standard.

Ability to work cooperatively with colleagues to achieve work objectives.

What you'll get in return

£11.92 per hour

Temporary ongoing

Immediate start

Online timesheets with weekly pay

Access to retailer discounts

Access to thousands of learning and development courses

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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