WORK PERMIT:
All applicants must be based in the UK and confirm that they are
able to prove their eligibility to work in the UK.
Job Description
Responsibilities:
This position is responsible for providing specialized administrative support to relieve and assist the contracts team (analysts and managers) with advanced administrative duties.
Tasks and Responsibilities:
Contracts Administration Provides specialized administrative support in respect of the preparation and collation of contracts and tender documents with minimal instructions and supervision. Provides specialized administrative support in respect of the completion and submission of supplier questionnaires and related documents. Assists with the routing/data inputting related to purchase orders, including carrying out related end user checks and confirming relevant approvals are in place. Manages our customer contracts database and ensures the links with SFDC/SAP are maintained. Assists with the review, finalization and execution of various sales support documents, including customs agreements and certain purchase orders. Assists with department specific projects as required. Analyzes problems, determines approach, compiles and analyzes data and prepares reports and recommendations / technology review and update. Coordinates activities between the department and internal business partners and external parties. May assist with the translation of short documents/forms where appropriate. Maintaining and providing updates to current Contracts, Pricing Approval processes, terms and conditions, and all related forms and distributing as needed.
Experiential Background:
1-2 years related experience. Previous work as a legal PA/secretary will be viewed favorably. Experience with SFDC and/or SAP an advantage. Knowledge of European languages considered favourably Excellent communication skills and an attention to detail required. Proactive self starter Proficiency with Microsoft Office suite required.
Required Educational Background:
A bachelors degree or equivalent in legal field
Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs.
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