Administrative Partner

Administrative Partner

Job Description

Responsibilities:

Reports to VP Sales and Support, and in addition supports Senior Sales Director, both based Cambridge

Manages appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Develops highly collaborative working relationship with keen understanding of leaders priorities.

Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics.

Prepares reports by collecting and analyzing information.

Answers, screens and directs telephone calls.

Provides information by answering questions and requests.

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

Organizes, reconciles and submits expense reports in Concur.

Acts as an ambassador for Illumina internally & externally, exhibiting a positive attitude and living our values.

Demonstrates excellent business partnership with multiple departments, functions, sites or leaders globally.

Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.

Makes recommendations for new procedures and implements practices to increase productivity and where appropriate, effectively manages communications.

Completes operational requirements by scheduling and assigning administrative projects; expediting work results.

Manages confidential information which requires utmost discretion and adherence to corporate governance policies.

Organizes and plans a variety of events including conferences and meetings.

Requirements:

Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration.

Must have proficiency in Outlook, Word, Excel and Power Point.

Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs.

INDHP

Illumina believes that everyone has the ability to make an impact, and we are proud to be an equal opportunities employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information.