Administrative Officer

Administrator, Belfast, £11.95 per hour, immediate start

Your new company
A non-departmental public body are looking for an administrator to start asap Your new role
You will be the first point of contact for funded organisations. You will be responsible for providing administrative support to the team, serving as a main point of contact, answering calls and correspondence, ensuring deadlines are met, recording and collation of reporting from funded organisations and acting as a liaison between internal staff and external stakeholders.
Key responsibilities

Develop a detailed and accurate understanding of the services and support delivered

Respond to community partner queries and escalate to appropriate staff member when required.

Collation of monthly/quarterly information for monthly/quarterly reporting received by funded organisations.

Issuing reminders for upcoming and outstanding information,

Collation of financial declarations from funded organisations and co-ordination of information to the relevant staff/departments.

Recording progress of tasks to excel and other database platforms.

Accurately record receipt of information from funded organisations and communicate to appropriate staff.

Booking meeting rooms or venues and co-ordination of meeting requirements

Maintain hard copy files and electronic databases

Recording receipt of information and communications received.

Ensure confidentiality and data protection regulations regarding all sensitive and personal information are maintained at all times (both in and out of working hours).

Provide administrative support to Programmes team and Management

What you'll need to succeed
A minimum of 5 GCSEs (or equivalent) at Grade C or above, which must include English Language and Mathematics PLUS at least 2 years' relevant experience of each of the following criteria
OR
In the absence of 5 GCSEs as set out above, at least 5 years' relevant experience of the following criteria:

Dealing effectively with client/customer queries in person and by phone

Maintaining both electronic and paper-based office administration systems in line with organisational policies and procedures

Using the following elements of the MS Office package in a business context: Word, Excel, Outlook

Updating and utilising an electronic database to generate reports and information for specific business purposes.

Drafting formal correspondence to a third party demonstrating a high proficiency in written English

Processing information and accurately recording on different portals

What you'll get in return

£11.95 per hour

Belfast City Centre

Immediate start

3 months with possible extension

Online timesheets

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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