Clerical Supervisor

HAYS

Location: Not Specified
Salary: From 13.52. uopto 13.52. Paid Annual.
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WORK PERMIT:
All applicants must be based in the UK and confirm that they are able to prove their eligibility to work in the UK.

Job Description

Clerical Supervisor, Belfast, £13.52 per hour,

Your new company
A Public Sector Organisation based in Belfast City Centre are recruiting for a Clerical Supervisor for 3-6 months initially.Your new role
You will provide an efficient and effective support service to the Officers and Managers within the team.

  • Providing secretariat function for standard and ad-hoc meetings, including inviting participants, booking venues and catering, providing reception facilities and making travel arrangements, creation and management of mailing lists (manual & electronic), minute taking, and coordinating response to actions, coordination and issuing of meeting papers
  • Coordinate delivery and planning of in-person and online events
  • Preparation of reports, papers, proposals, letters, memos and presentations, including document formatting, proof reading and editing.
  • Working with, understanding, and interpreting financial and non-financial data using Microsoft Office and other programmes
  • Working with and interpreting statistical & financial figures, and producing tables and charts using Excel or PowerPoint as required
  • Preparation, issue and receipt of tenders and maintenance of associated files
  • Monitoring external contract, with supervision from Programme Officer/Manager
  • Processing invoices and claims for payment
  • Provide information to third parties, both written and oral, as directed by Programme Officers and Managers.
  • Create and maintain appropriate filing systems, both manual and electronic to effectively manage all information within the Section.
  • Carry out research tasks for ad-hoc projects when required.
  • General office administration including filing, photocopying, faxing, scanning and clerical work
  • Make full use of all office equipment; telephone, fax, pc etc to ensure that communication flows are effective at all times.
  • Provide corporate services support in regard to stationery, accommodation etc.
  • Supporting and mentoring Clerical Officers where relevant
  • What you'll need to succeed
  • 5 GCSEs grades A-C (including English Language and Maths) or equivalent OR Leaving Certificate (Standard/Ordinary level) - 5 grades A-C (including English Language and Maths)
  • A minimum of 1 years experience gained in an office environment.
  • Previous experience in an administrative capacity in an office environment with issues such as; working with financial spreadsheets; processing invoice payments, creating and tracking changes on large reports, interpretation of financial data.
  • Experience in organising meetings and events in a professional context
  • Experience of electronic data processing.
  • Advanced technical skills with previous experience in Word, Excel and Powerpoint in a business context.
  • Previous experience in working with a team.
  • The ability to plan and organise workload to meet standards and deadlines and contribute to the efficient use of resources.
  • The ability to make optimum use of the IT system.
  • The ability to contribute as an effective team member and to support other members.
  • The ability to draft financial and non-financial reports.
  • The ability to collate and monitor non-financial information (reports etc.) and follow-up action as required.
  • The ability to interpret financial and non-financial data and make appropriate recommendations.
  • The ability to liaise with staff at all levels.
  • The ability to deliver services to meet required standards of quality.
  • The ability to provide information to meet customer needs
  • DESIRABLE CRITERIA
  • A relevant HND qualification or equivalent
  • Experience in the implementation/co-ordination of EU Structural Funds.
  • Experience of providing secretariat functions to large meetings and events
  • Experience of working on large, centralised databases.
  • What you'll get in return
  • £13.52 per hour, equivalent to £26,017
  • Immediate start
  • Temp role for 3-6 months initially
  • Belfast City Centre
  • Hybrid working
  • Online timesheets
  • Access to retailer discounts
  • What you need to do now

    If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
    If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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