CAFM administrator/Scheduler

Location: Birmingham- B18Contract: 4- 6 months

Main Purpose

The CAFM & Compliance Scheduler will primarily be responsible for the administration of changes to the CAFM database.
This will range from, but not be limited to updating, asset tables, location tables, resource tables, asbestos and H&S tables etc.
The role will require coordination with required stakeholders to ensure approval processes are followed to enable compliance and commercial price lists to be maintained.
One of the key functions of this role is to ensure the CAFM processes are followed and are auditable.

Responsibilities
Daily monitoring and processing of shared mailbox requests.
Processing of CAFM change forms to update tables in the CAFM system
Updating and maintaining change control records in trackers.
Communicating with various stakeholders to obtain approvals / rejections, follow-ups and status updates.
Improve scheduling to smooth work volumes and support sites with more efficient working / grouping of tasks.
Review and monitor data tables in CAFM to ensure data accuracy and correct use.
Update compliance records as required by the contract.
Support with updating of documentation relating to CAFM processes and training material.
Coordinate ad-hoc requests with the Operations teams to obtain information required for CAFM updates and following changes in legislation or maintenance requirements in SFG20.
Supporting internal / client calls when required
Produce ad-hoc reports as required by the contract and wider Amey business.
Support ad-hoc projects that impact on CAFM and compliance.
Ensures that building opening / closing processes are followed when first or last into the office.
Key Skills
Good literacy skills ensuring that CAFM updates are spelt and formatted correctly
Good excel skills - Regular use of Lookups and Pivot Tables
Process awareness - can follow and implement process
Can interact well with various groups and stakeholders
Good communication skills
Problem-solving using initiative when dealing with complex queries
Managing workload and prioritisation of tasks
Carrying our instruction from Team Leader / Business Improvement (CAFM Manager)

Personal Profile
Can work both independently and as part of a team
Good attention to detail to ensure that errors are kept to a minimum and any issues are identified and addressed satisfactorily
Punctual - on time and present themselves professionally and lead by example
Curious and proactive in looking for issues to identify opportunities for improvement
Looks for solutions to problems
Flexible and adaptive to support ad-hoc CAFM projects and requests as required
A positive working attitude where issues and concerns are escalated to Line Management with the aim of maintaining a happy working environment for everybody
Respectful of other team members within the office
Supports office activity including but not limited to; intercom, support with contractors, logging of building facilities jobs
Maintains a clean and tidy working environment supporting agile working / hot desking as required within the shared office space

Ensure safe working practices are adhered to and any observed safety risks are reported.

What you'll get in return
Weekly pay and a 4-month contract that could be extended

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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